Office & Grants Administrator

Part Time Role

Job Description

Job Title:
Office & Grants Administrator

Reports to:
Head of Grants & Programmes

Flexible – working from home or office, subject to preference (Office – Dublin 2)

Part time

Attractive annual leave entitlements.


Please contact Sarah Edmonds by Friday 7th June if you are interested in applying for this role –

The organisation

Irish Youth Foundation

The vision of the Irish Youth Foundation (IYF) is that all children and young people have the opportunity to achieve their full potential. We do this by funding projects and programmes for children and young people experiencing marginalisation and disadvantage. We would like to invite a motivated, enthusiastic and energetic individual to join our team at the Irish Youth Foundation.

The role

This position will be accountable for providing a professional and comprehensive administrative, financial and project management service to a portfolio of grant funded projects. You will work closely with Head of Grants to complete application process and submission requirements. Once a grant is awarded, you will ensure that all involved are educated on the requirements and are prepared to comply with processes to submit requests for reimbursement.

Key responsibilities

  • Administer and assist with all grant application processes
  • Ensure receipt and accuracy of grantee paperwork (contracts & reports)
  • Accountable for tracking/reporting of projects including budgeting and financial progress reporting
  • Prepare funding reports in line with stakeholder expectations
  • Work to anticipate and resolve any financial or operational issues arising
  • Effectively resolve grantee or stakeholder queries
  • Liaise efficiently with office team, stakeholders, supporters and grantees
  • Adhere to, and help evolve, organisation procedures
  • Ad hoc duties as the resourcing needs of the team require additional support in other areas

Ideal candidate

  • Confident with excellent office administration, attention to detail and interpersonal skills
  • An effective implementer of agreed actions, enthusiastic, motivated and flexible


  • Tech-savvy – must be proficient with Microsoft Office 365
  • Experience of working with grant management portals specifically Smart-Simple is desirable
  • Strong administration skills
  • Minimum 3 years’ experience in a similar role is essential
  • Excellent attention to detail
  • Strong phone skills required
  • Organised and Dynamic
  • Highly self-motivated and able to work on own initiative
  • Ability to communicate clearly and effectively and establish good working relationships
  • Always maintain confidentiality